Description

Payroll, Accounting, and Compliance

        Process and audit payroll, employee changes, timekeeping corrections, deductions, and garnishments.

        Prepare payroll reports, journal entries, and cash reconciliations.

        Research discrepancies, document corrections, and escalate compliance or financial concerns.

        Maintain payroll records and support internal and external audits.

HRIS and Employee Records

        Maintain accurate employee information in Rippling and related HR systems.

        Maintain confidential personnel, payroll, benefits, leave, recruiting, and separation records.

        Conduct personnel-file audits and coordinate follow-up on missing or inconsistent documentation.

        Maintain HR reports, spreadsheets, calendars, and trackers.

Benefits and Retirement Plans

        Support benefits administration, enrollment changes, employee questions, and Open Enrollment.

        Process and reconcile benefit invoices while protecting confidential information.

        Assist with 401(k) administration, the annual census, notices, and data requests.

        Support benefits and workers’ compensation audits.

Recruiting, Onboarding, and Offboarding

        Coordinate job postings, applicant tracking, interviews, and candidate communication.

        Support pre-employment activities, new-hire documentation, system setup, and benefit enrollment.

        Track onboarding milestones and required 30-, 60-, and 90-day activities.

        Coordinate administrative offboarding, property return, system changes, and records retention.

Job Documentation and HR Projects

        Draft and maintain job descriptions, SOPs, checklists, templates, and process documentation.

        Support HR calendars, manager resources, leave tools, audit systems, and documentation platforms.

        Assist with HR projects, reporting, research, technology improvements, and workflow automation.

        Provide additional departmental support during periods of increased workload.

 Employee and Department Support

        Provide responsive and professional support to employees and managers.

        Prepare routine HR communications, confirmations, reports, and documentation.

        Maintain HR deadlines for reviews, notices, audits, and recurring activities.

        Participate in HR, payroll, benefits, technology, and certification-related development.

Supervisory Responsibilities:

None.

Requirements

        Integrity and professionalism

        Attention to detail and accuracy

        Critical thinking and problem-solving

        Written and verbal communication

        Confidentiality and sound judgment

        Customer service and collaboration

        Organization and time management

        Initiative and accountability

        Adaptability and continuous learning

        Leadership potential

 Qualifications:

To perform this job successfully, an individual must be able to perform the essential functions of the position satisfactorily. The qualifications listed below are representative of the knowledge, skills, abilities, and other characteristics required for successful job performance. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Education and Experience:

        Associate degree or higher in Human Resources, Business, Accounting, or a related field preferred; equivalent relevant experience will be considered.

        Two or more years of experience in HR administration, payroll, benefits, HRIS, or related operations.

        Working knowledge of California employment and wage-and-hour practices.

        Minimum of one year of experience processing California-compliant payroll.

        Experience with accounting principles, including reconciliations, journal entries, debits, and credits, a plus.

Language Skills: 

Ability to communicate effectively in English, both verbally and in writing. Ability to read, interpret, and prepare business correspondence, reports, policies, and other work-related documents. Ability to effectively present information and respond professionally to questions from coworkers, clients, vendors, and others.

Mathematical Skills: 

Ability to apply mathematical concepts, including basic arithmetic, percentages, and other calculations necessary to accurately perform payroll, accounting, reconciliations, and other job-related responsibilities.

Reasoning and Problem-Solving Skills:

Ability to analyze information, exercise sound judgment, solve practical problems, and make decisions based on available information. Ability to interpret written, oral, and electronic instructions and apply them effectively in a variety of work situations. Ability to adapt to changing priorities, business needs, technology, and work processes.

Computer Skills:

Proficiency in the use of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, and other applicable programs), proprietary software, and other technology required to perform the essential functions of the position. Ability to effectively learn, adapt to, and utilize new software, artificial intelligence (AI) tools, and emerging technologies as business needs evolve.

Certificates, Licenses, Registrations: PHR, PHRca, SHRM-CP, or other recognized HR certification preferred. Employee must successfully obtain an approved HR certification within two years of hire as a condition of continued professional development.